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The University of the Philippines Archaeological Society is a graduate student organization of the U.P. Archaeological Studies Program (ASP). The Society was formed in 14 October 1998.

On November 23, 2007 (Friday), 7:05pm, members and interested members of ArchaeoSoc met and discussed the importance of the society and the possible changes that can be done regarding the aims, visions, membership requirements, and future activities. The meeting was called by Dr. Armand Salvador B. Mijares. Names of the attendants were noted. The history of ArchaeoSoc was established and the mandates discussed.

The first ArchaeoSoc president Dr. Grace Barretto-Tesoro related the previous tasks of ArchaeoSoc as a possible guide to future responsibilities. These entailed:

  • contacting visiting professors and organizing their lectures
  • organizing exhibits in Palma Hall
  • looking for other activities that will help promote archaeology in the Philippines

With this, Dr. Grace Barretto-Tesoro also shared the problems she faced as president of the society, revealing the questions that are needed to establish and affirm the responsibilities of the members. Jane Carlos took over the discussion hereon, discussing some of the major points that Dr. Mijares and Dr. Barretto-Tesoro gave. Some of the important points were:

  1. What is the role of ArchaeoSoc to the community?
  2. What are the roles of the members of ArchaeoSoc?
  3. How can the society be structured, considering the demands and needs of a graduate community?

The structure and aims of the community were also scrutinized, given that the expectations from a graduate community are different from the accustomed undergraduate community.


Structure

Although still far from being wholly approved, a skeleton structure was created based on committees with committee heads. This is not the final decision and we welcome your views regarding the matter.

  1. convenor
    This person is in charge of representing the student body in faculty meetings, to give voice to student concerns. This person should also have an overview of the activities of every committee, and thus must understand how every committee works, have a clear sight of the goal of each activity, and must balance and distribute needed information to and from other committees, to ensure the smooth running of the society.
  2. internal committee
    Members of this committee must work on the administrative requirements of each activity, which involves keeping documents and keeping track of the activities.
  3. external committee
    Members of this committee must work on other works that will help in producing activities for the society. These involve work that will help in distributing information regarding archaeology, including exhibits, etc.
  4. finance committee
    The head of this committee and its members are in charge of keeping track of the finances of the society. They are also in charge of finding sponsors to help with the financial needs, produce ideas that may contribute to the finances, and include the balancing of the available funds for the entire semester/school year.

Roles

The roles of ArchaeoSoc are still unclear, although there have been suggestions. There are still some suggestions on how these roles and responsibilities will be done, especially when considering the structure of the community. This is not the final decision and we welcome your views regarding the matter.

  1. public archaeology
    Promoting heritage awareness through various activities, including Sandbox Archaeology, building websites or promoting activities through the World Wide Web, or making exhibits. They may also find ways to raise awareness through establishing contact with other graduate communities around the world to help exchange ideas and even work.
  2. publication
    It was suggested that the Test Pit will be the responsibility of ArchaeoSoc. Brochures and articles and information for the website may also be their responsibility.
  3. administrative (internal)
    It was also suggested that documentation of each activity will be tracked, thus requiring the detailing of administrative needs. Social events, such as the UP Lantern Parade and other activities may also be handled under this specification.

The information provided here are not final. Interested members of ArchaeoSoc, please talk to other students and do not hesitate to give suggestions to Jane Carlos through her email carlosjaneb@yahoo.com. Thank you for your time!